RPostONE for Outlook

Work Securely Where Communications Happen.

RPostONE for Outlook enhances Microsoft Outlook with AI-infused communications, cybersecurity resilience, digital transaction management, and intelligent content control—all without disrupting the way users already work.

Communicate securely with direct-delivery email encryption, legally admissible proof of delivery, secure large file sharing, eSignatures, and rights-protected documents, while RAPTOR™ AI helps identify threats in progress, reduce human error, and protect sensitive communications before, during, and after delivery.

Installing RPostONE for Outlook adds the Send Registered™ button directly to the Microsoft Outlook compose window, providing immediate access to enterprise-grade communication security, compliance, and intelligent content control capabilities.

Powered by RAPTOR™ AI, RPostONE for Outlook continuously helps identify suspicious activity, recommend appropriate protection, detect recipient risks, automate security decisions, and help prevent sensitive information from being exposed—all from within Microsoft Outlook.

RPostONE for Outlook uses your default Outlook mail account configured in Microsoft Outlook. Those using the existing app can now upgrade to the latest RPostONE for Outlook.

RPostONE Capabilities

Compliance

• Track & Prove: Send Registered Email™ messages and receive a Registered Receipt™ with court-admissible, time-stamped evidence proving who sent what, when it was delivered, with the exact content transmitted.
• RMail® Email Encryption: Send encrypted email with direct delivery so recipients can securely read and reply within their normal email workflow, without portals, software downloads, or account registration. Receive a Registered Encryption™ receipt with auditable proof of encryption and privacy compliance.
• Secure Large File Share: Securely send and track files up to 1 GB directly from Outlook. Apply encryption, configurable expiration, and access controls while maintaining complete audit trails.
• ViewProof™: Receive court-admissible proof that recipients viewed specific tagged portions of an email message. *

Cybersecurity Resilience

• RAPTOR™ AI Intelligence: Powered by RAPTOR™ AI, RPostONE for Outlook helps deliver active threat intelligence, intelligent data protection, real-time third-party risk detection, and automated protection to help stop attacks before sensitive information is exposed.
• Eavesdropping AI™: Powered by Active Tracking technology, identify suspicious recipient activity, including unexpected locations, devices, VPNs, proxy servers, or other indicators of compromise. Generate intelligent alerts and trigger automated response actions when configured. *
• AI Auto-Lock™: Automatically block access to protected content when RAPTOR™ AI detects suspicious activity, helping stop cybercriminal reconnaissance and prevent unauthorized access to sensitive information. *
• Right Recipient™ - Domain Lookalike Detection: Identify lookalike and newly registered recipient domains before an email is sent, helping prevent misdirected communications and Business Email Compromise (BEC) attacks.
• Right Recipient™ - Reply Hijack Alert: Alert users when replying to email conversations that may have been compromised or manipulated, helping reduce the risk of reply hijacking and BEC.
• RMail Recommends™: Analyze message content before delivery and intelligently recommend additional protections, helping users make better security decisions at the moment of sending.
• Double DLP™: Analyze recipients and message content before delivery. When configured policies identify potential risks, Double DLP™ pauses the message, allowing users or administrators to review or stop delivery before sensitive information leaves the organization. *

Intelligent Content Controls

• RDocs™ Rights-Protected Documents: Convert virtually any file into an RPD™ (Rights Protected Document), allowing you to track recipient activity, restrict access, modify permissions remotely, revoke access, kill documents after sending, and maintain control even after the send. *
• eSignatures: Launch RSign® eSignature workflows directly from Outlook or simply attach and send (no further configuration needed) as a Registered Email message that auto-formats so the recipient can electronically sign. Accelerate approvals while maintaining complete legal evidence and audit trails.
• Digital Seal®: Get a Specialized service that allows to create authenticatable and visually timestamped pdf attachments (e.g., invoices), reducing the risk of recipients being tricked by impostor emails.
• Disappearing Ink™: Configure selected portions of an email to disappear after a specified time, number of views, or viewing duration, reducing long-term exposure of sensitive information.
• Redact Reply™: Automatically remove tagged confidential content from recipient replies while preserving the original message within the sender's records and Registered Receipt™ evidence. *
• Redact Bcc™: Prevent accidental exposure of blind-copied recipients by removing hidden recipient information from reply-all scenarios. *
• SideNote®: Add private contextual notes to copied or blind-copied recipients without exposing that information to other recipients. When combined with Disappearing Ink™, notes can automatically disappear after being viewed.

* Some capabilities may require Professional Services enablement or specific licensing.