GDPR Compliance

The combination of RMail’s simple-to-use email encryption with Registered Email receipts map perfectly to the GDPR compliance points of protecting privacy plus maintaining the accountability processes to be able to demonstrate compliance.

Identified with the highest rating for email privacy for GDPR compliance RMail empowers professionals bound by GDPR compliance with messaging tools that provide legal proof of delivery, the ability to send encrypted email privately, and the convenience of shifting important correspondence to email.   RMail even includes electronic signature capabilities, so legal professionals can get legally binding signatures on agreements, contracts and other documents, electronically.


According to Nick Hawke, Chief Executive Officer, Association of Professional Compliance Consultants (APCC), “RMail offers useful parameters that an organization should consider in its selection of an appropriate solution and a perspective on several of the leading offerings.”


RMail fulfills GDPR privacy compliance discussed in detail in GDPR Article 5 Clause 1(f) and 2, and Article 32 Clause 1(a) and 1(d) which focus on the requirement to protect personal data during transmission with the ability to demonstrate fact of protection of personal data.


RMail is designed to not only make it easy to enhance data privacy compliance in case of compliance audits or accusations of a data breach, but also to provide an important tool to protect strategic business secrets. Other technologies considered include PKI, PGP, TLS, Link Retrieval, HTML Wrapper, File Sharing, and PDF systems, with providers and products based on these technologies considered.

Highlights for
GDPR compliance:

  • Encrypt email & file attachments for privacy and GDPR compliance
  • Prove compliance with certified record of secure message delivery for GDPR accountability (Article 5)
  • Get legally binding signoff by email, to record GDPR consent
  • Prove E-Delivery per GDPR Rules and Regulations
  • Enable Clients to Reply Encrypted
  • E-Sign Client Declarations, Engagement Letters, Settlements, Board Resolutions, Non-Disclosure Agreements, and more
  • Securely send extra large files by email
  • Modernize Contract Notice Provisions
  • Send Private Note to CC or BCC Recipients

Hear From Our Customers:

  • Robert Cohen CEO of Futurae, London, England

    “For the purposes of GDPR data privacy compliance related to e-mail, e-document delivery, and e-signing systems, RMail® and its related e-signature and digital forms services are an ideal solution. Simplicity is key. With RMail there is little or no training needed, it secures messages internally and externally, it is a system that provides proof of delivery as well as proof of encrypted delivery, and it looks and feels like your native email application. Ticks all of the boxes, easy to manage, simple to deploy and very elegant. Having deployed RMail for over a decade while CIO of one of the largest European law firms dealing with private wealth and corporate clients, I see RMail as an essential piece of any company’s data privacy and compliance plan. RMail takes a smart, different approach; and belongs even if other secure systems are already in place.”

  • Kemal Webersohn CEO of WS-Datenschutz GmbH, Berlin, Germany

    “RMail is easy to integrate, provides state-of-the-art technology, and it makes it easy to encrypt email; importantly encrypting email in a way that automatically provides audit-ready proof of GDPR compliance on a message-by-message basis for the transfer of personal data. Recipients’ acceptance and the simplicity in communicating with third parties have convinced us to use RMail extensively in our company.”

  • ACG Accounting Services, London, England Member of The Institute of Financial Accountants

    “As a growing accountancy practice we were looking for a secure email product at an affordable price to help us comply with GDPR. We chose RMail as it returns proof of fact of encrypted delivery to protect the organisation in the event of an external compliance inspection. After a quick and easy to follow training session, we were up and running in no time at all. RMail is easy and straightforward to use, with the knowledge that you are sending sensitive data securely to your clients. RMail is an excellent product and service.”


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