Encrypt for Privacy

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Encrypt for Privacy
RMail makes it easy to encrypt message content and any attachments for privacy.

Whether for privacy or for legal compliance, RMail for Outlook’s email encryption feature is easy to use for both senders and recipients. Follow these steps to send encrypted:

1. In Outlook, compose your email message as you would a normal message. You may attach any documents you would like to include in the encrypted message.

  1. Click the Send Registered button in your Outlook compose window. Then, select Encrypt. 

    1. The sending options window will open. You may choose to modify your password options, if applicable.
    1. Click Send to send your encrypted email.

    Receiving an encrypted RMail message when transmission encryption (TLS) is supported and used

    1. When RMail detects that TLS is supported, the message will be transmitted securely to the recipient mail server and delivered to the recipient’s mailbox. The message and any attachments are ready to be viewed without the need to enter a password. The “Transmitted Encrypted” banner lets your recipient know the message was sent through an encrypted transmission for their privacy.



    Receiving an encrypted RMail message when message level encryption is used

    1. With the default password option, the recipient will receive a separate email containing the decryption password.

      1. The recipient will receive an email containing an encrypted PDF attachment. To access the message and any attachments, the recipient must enter the decryption password when prompted to by the PDF reader application.

        1. Once the recipient has entered the password, the document will open. The message body is shown in main window, and any attachments can be retrieved in the left column.